Who are we?

Responsibilities

• Maintain confidentiality of highly sensitive information
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Coordinate special projects as needed

Calendar Management and Travel

• Organize complex domestic and international travel
• Set appointments and prioritize to resolve issues with calendar and schedule

Meeting and Event Planning/Preparation

• Organize meetings, develop agendas and meeting materials (such as presentations and reports) as needed
• Plans and organizes business unit special events communications
• Collect and prepare information for use in discussions/meetings of executive staff and outside individuals
• Collaborate, internally and externally, to prioritize meetings, projects and events
• Create travel itineraries as needed 
• Follow up on documentation updates post-meetings (i.e. action-item follow up)
• Plans and organize business unit special events

Communications

• Make high level contacts of a sensitive nature inside and outside the company
• Exercise sound judgment and discretion in handling confidential and sensitive information
• Develop solid knowledge of company operations, policies, and procedures

Budgeting and Expense Management

• Manage departmental budgets and proposes ways to minimize/reduce costs
• Prepare expense reports and reviews direct reports expenses, ensuring all expenses are accurate and within policy guidelines

Qualifications

• 8+ years experience supporting executive leaders
• Proficiency in Microsoft Office- Outlook, PowerPoint, Word, Excel
• Experience with expense reporting and PO management
• Knowledge of scheduling- meetings, travel, events (virtual and in-person)
• Highly resourceful and proactive
• Communication and relationship- focused

The United States targeted pay range for this position in the following location is / locations are:

• San Francisco, CA / Bay Area: $109,000 to $163,000 per year
• California (Non-SF/Bay Area), Connecticut, Maryland, New York, New Jersey, Washington state: $100,000 to $150,000 per year
• Colorado, Nevada, Rhode Island: $90,000 to $136,000 per year

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

This position may be offered in other locations. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

As an employee, you become important to Equinix’s success. Details about our company benefits can be found at the following link:

USA Benefits eBook

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.