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Job Summary

Responsibilities
Concierge and Facilitation

• Assists with conference center room booking and set up

• Supports multiple, more complex projects that extend beyond office moves

Operations

• Creates monthly tracking metric and reports for vendors, and day to day cost associated with budget

• Assists with ergonomic assessments and proper desk setups

• Assists with the copiers, mail room and mail distribution functions for Equinix

• Identifies possible improvements to processes, systems and overall client satisfaction

• Ensures appropriate follow up with customers

• Acts as project coordinator for weekly meetings (e.g., leading team meetings, developing/manage schedule, develop/track budget, and providing timely updates)

• Manages end user expectations, meeting with them to review their requests and requirements

• Participates and supports the Manager, Facilities on approved TI Projects

• Maintains CAFM system (Office space) that tracks the occupancy of staff, hoteling, and work order request

• Supports the charging station program if applies at office

• Supports daily sorting, pickups and deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements

Vendor Assistance

• Supports contractors for maintenance and improvements including electrical, audio/visual, security, cabling, janitorial, plumbing, utilities, and HVAC

• Supports vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work with minimal disruption

Business Continuity

• Acts as active member of the safety team and supports fire evacuation and emergency training

• Tracks and maintains emergency supplies and life and safety evacuation processes

Repairs and Maintenance

• Ensures the premises are properly maintained, and assist with repairs and tenant improvements

• Conducts regular walk-throughs to identify existing building issues

Property Assistance Coordination

• Responsible for maintaining up to one office remotely, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves

• Performs and maintains regular property inspections to proactively maintain the appearance of the office

• Assists with budget tracking, contracts, change orders and cost saving initiatives

• Communicates and coordinates with property assistance on various issues such as building maintenance and security, safety (smoke detectors, sprinkler system, emergency lighting), and Heating, Ventilation and Air Conditioning (HVAC) needs

• May provide direction to Facilities Coordinators in efforts to ensure 100% adherence to guidelines and policies

• Supports small construction projects and space planning efforts

Reception

• Responsible for the main lobby, welcoming guests and visitors

• Responsible for maintaining vendor purchase orders and tracking budget

Qualifications

• Proven years of experience strongly preferred

• Bachelor's degree in Business Management preferred

• [Certifications]

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.