Job Summary
We are seeking a detail-oriented and proactive individual to join our team. The ideal candidate will play a crucial role in supporting data analysis and vendor processing for the Corporate Real Estate team. The individual will work within a cross-functional team, partnering well to ensure all tasks are carried out correctly and thoroughly. 

 
Key Responsibilities:

Opex Data Management 

• Assist in budgeting processes and financial input collection, initial review and analysis  

• Oversee PO management process (POs compliance review, receiving tracking and active cooperation with requestors for monthly accruals) 

• Understand and interpret financial data, identifying trends and insights (large data sets) 

• Build and maintain complex month-end, PO and ad hoc reports dashboards 

• Ensure data integrity, including legal entities, currency, and address details 

​Vendor Onboarding 

• Assist in the onboarding process for new vendors, ensuring compliance with company policies and procedures 

• Collect and verify necessary documentation from vendors, including tax forms, insurance certificates, and compliance documents 
   

Contract Processing 

• May be required to support with sourcing correct contract templates 

• May be required to support with loading contracts to the system for legal review

Payment Tracking 

• Monitor and track vendor payments, ensuring timely processing and adherence to payment terms 

• Work closely with the finance department to resolve any payment issues or discrepancies 

• Generate reports on vendor payment status and provide insights to management as needed 
   

Data Management and Reporting 

• Maintain accurate records of vendor information, contracts, and payment history in the vendor management system 

• Analyse data to identify trends, risks, and opportunities for improvement 

• Prepare and present reports as directed per the scopes noted in this job description 
   

Purchase Orders/Requests 

• Support with the creation of Purchase Orders and Purchase Requests  
   

Skills: 

• Knowledge of P2P (procurement to pay) processes a must 

• Understanding of fundamental accounting principles a must 

• Advanced Excel skills as must and proficiency in PowerPoint nice to have 

• Experience with PBCS, Coupa (or similar), vendor management and procurement tools  

• Comfortable using Tableau-style dashboards  

• Experience working with FP&A teams - nice to have 

• Strong analytical skills with the ability to interpret data and make informed decisions 

• Strong attention to detail and data accuracy 

• Excellent communication and interpersonal skills 

• Good team player, able to work independently and as part of a team, relationship-building skills 

• Strong organizational skills and the ability to manage multiple tasks simultaneously 

 
Qualifications: 

• Bachelor’s degree in Business Administration (desirable, not required), Finance, Supply Chain Management, or a related field

• Proven experience in financial analysis and report building 

• 3+ year’s relevant experience in similar role/responsibilities