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Job Summary

We are seeking a talented and enthusiastic professional for the role of Executive Assistant, to partner with the SVP of Global Energy and other Leaders.  The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality.  The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities on a daily basis.

Responsibilities

• Provide administrative support to multiple VP level leaders

• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff

• Act as the point of contact between the supported executives and internal or external colleagues

• Manage complex office administrative work requiring the use of independent judgment and initiative

• Build and leverage collaborative relationships with other Executive Assistants across the company

• Prepare and ensure timely and accurate completion of expense reports

• Manage purchase orders and facilitate approval of invoices for payment

• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed

• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support

• Coordinate special projects as needed

• Support department-wide events and initiatives

• Manage global level communications distribution lists, email and other correspondence

• Interface with sensitive information and maintain high level of confidentiality

• Serve as a liaison between senior leadership, their direct reports and front-line team

• Other ad hoc duties as assigned

Qualifications

• Proven work experience performing tasks similar to those listed above in a global corporate environment

• Work experience supporting senior executives

• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)

• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight

• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy 

• Demonstrate strong analytical, problem-solving, and communication skills

• Dedication to the highest degree of discretion and respect for confidentiality

• Ability to build and maintain positive and productive inter-departmental working relationships

• Strong sense of customer focus and dedication to customer service excellence

• Ability to work in a high-energy and fast-paced environment

• Highly resourceful and proactive

• Excellent time management skills with a proven ability to meet deadlines.

• Experience working in a culturally diverse and global company preferred

• Bachelor’s degree preferred

The United States targeted pay range for this position in the following location is / locations are:

• California (Non-SF/Bay Area), Connecticut, Maryland, New York, New Jersey, Washington state: $88,000 to $132,000 per year

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

This position may be offered in other locations. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

As an employee, you become important to Equinix’s success. Details about our company benefits can be found at the following link:

USA Benefits eBook

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.