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Job Summary

Assists with maintaining daily operations of company corporate real estate by coordinating with vendors and contractors. Responsible for office moves, ergonomic assessments, shipping and receiving, kitchens, conference center, and office standards. Supports the Corporate Real Estate team by applying acquired job skills to work on tasks that are semi-routine in nature.

Responsibilities

Concierge and Facilitation

• Provides semi-routine assistance with internal department communication (i.e., the intranet, SharePoint, Concierge)

• Assists with conference center room booking, responsible for posting conference room schedules and coordinating conference center set up and usage with business partners

• Responsible for the main lobby, welcoming guests and visitors

• Coordinates special projects as needed (i.e., plans and organizes department or team events)

• Provides administrative support and coordination to larger department/business unit events

Operations

• Assists with day to day corporate real estate semi-routine operations including ticketing system and food services

• Seeks to continuously improve processes, systems and overall client satisfaction

• Ensures appropriate follow up with customers

• Provides direction and information to vendors, service providers and corporate real estate staff as required to ensure excellent coordination and execution of work with minimal disruption

• Assists with the maintenance of CAFM system (Office space) that tracks the occupancy of staff, hoteling, and work order request

• Assists with ergonomic assessments and proper desk setups

• Assists daily sorting, pickups and deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements

• Supports the charging station program, if applicable

Vendor Assistance

• Assists and supervises contractors for maintenance and improvements

Business Continuity

• Assists safety team with fire evacuation and emergency training

• Assists with maintenance of emergency supplies and life and safety evacuation processes

Repairs and Maintenance

• Conducts regular walk-troughs to identify existing building issues

• Responsible for purchasing new office furnishings

Property Assistance Coordination

• Responsible for new hire setup, inter-office shuffles, company moves, and terminations as it relates to corporate real estate services

Qualifications

• 3+ years experience strongly preferred

• Bachelor's degree in Business Management preferred

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.