Job Summary

We are seeking a talented and enthusiastic professional for the role of Sr. Executive Assistant, Digital & Innovation (DIO) organization to partner with the Chief Digital & Innovation Officer.  The successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality.  The Executive Assistant, DIO will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities on a daily basis. 

Responsibilities 

• Provide administrative support to the CDIO 

• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff 

• Act as the point of contact between the supported executives and internal or external colleagues 

• Manage complex office administrative work requiring the use of independent judgment and initiative 

• Build and leverage collaborative relationships with other Executive Assistants across the company 

• Prepare and ensure timely completion of expense reports 

• Manage purchase orders and facilitate approval of invoices for payment 

• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed 

• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support 

• Coordinate special projects as needed 

• Support department-wide events and initiatives 

• Manage global level communications distribution lists, email and other correspondence 

• Serve as a liaison between senior leadership, their direct reports and front-line team 

• Other ad hoc duties as assigned 

Qualifications 

• Proven years’ work experience performing tasks similar to those listed above in a global corporate environment 

• Proven years supporting senior executives 

• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred) 

• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight 

• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy  

• Demonstrate strong analytical, problem-solving, and communication skills 

• Dedication to the highest degree of discretion and respect for confidentiality 

• Ability to build and maintain positive and productive inter-departmental working relationships 

• Strong sense of customer focus and dedication to customer service excellence 

• Ability to work in a high-energy and fast-paced environment 

• Highly resourceful and proactive 

• Excellent time management skills with a proven ability to meet deadlines. 

• Experience working in a culturally diverse and global company preferred 

• Bachelor’s degree preferred