Who are we?

We are looking for an Executive Assistant who will provide executive support to two Vice Presidents (VPs) from the Legal team as well as provide administrative support to the legal team. 

Responsibilities

• Support for 2 VPs:

  • Manage, co-ordinate and arrange meeting schedules and appointments.

  • Create powerpoints and presentations.

• Support for the Legal Team:

  • Prepare agenda and taking minutes for department meetings.

  • Arrange travel bookings, itineraries and visa coordination, as necessary.

  • Provide general administrative support, including claim expenses.

  • Filing, organising, and labelling of all legal and confidential documents.

  • Organize team communications and plan events, both internally and offsite.

  • Assist with onboarding new team members, including applying for the relevant IT equipment for new hires.

  • As necessary, assist with events and office logistics, together with our Corporate Real Estate team and other executive assistants in the same office.

  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business teams.

Qualifications and Skills

• Diploma holder with a minimum of 3 years’ relevant working experience, preferably in a law firm or in-house legal department.

• Proficient in Microsoft Word, Excel, Powerpoint and Outlook applications.

• Prepared to use technology including document management system, travel and expense claims system. Articulate, with great written and oral communication skills in order to effectively communicate with internal and external high level executives. Efficiency in Mandarin will be a bonus.

• Reliable, proactive, resourceful, independent, organised, able to prioritise effectively to meet deadlines, , achieve results, have strong interpersonal skills with a focus on teamwork and ability to foster/manage relationships across multiple departments.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.