Data Center Concierge IV

Job Summary

We are seeking a highly organized, proactive, and customer-focused professional to provide executive, operational, administrative, and onsite customer support in a fast-paced datacenter environment. This role requires a substantial understanding of standard operating procedures and the ability to work independently on moderately difficult assignments that require judgment, problem-solving, and thoughtful recommendations. The role will support senior leaders, multiple datacenter facilities, customers, vendors, and broader team priorities through calendar and travel management, meeting and event coordination, project tracking, stakeholder communications, customer visit support, and day-to-day operational support. 

The ideal candidate brings strong attention to detail, sound judgment, excellent communication skills, and the ability to manage competing priorities while creating a positive experience for internal and external customers. This position requires a strong service mindset, confidence supporting leaders, customers, vendors, and partners, and the ability to resolve administrative, operational, and customer-facing inquiries using substantial knowledge of standard processes. Experience using data to identify trends, track work requests, prepare reports, and inform decisions is important; familiarity with data analytics tools and Power BI is preferred. 

Responsibilities 

Administration & Operations 

• Provide administrative and operational support to multiple data center facilities, including work requests, dispatch updates, escalations, inquiries, and customer or facility issues

• Answer incoming calls, respond to administrative inquiries, and use substantial knowledge of standard operating procedures to resolve issues or route them to the appropriate team

• Manage complex calendars, travel schedules, meeting logistics, and competing priorities

• Serve as a primary point of contact between supported leaders and internal stakeholders, external partners, customers, vendors, and cross-functional teams

• Maintain confidentiality, exercise discretion, and handle sensitive information with professionalism

Customer Support & Onsite Concierge 

• Coordinate customer-facing activities, including visits, schedules, tours, onsite support, customer work visits, escorts, and issue resolution to ensure a positive and professional customer experience

• Educate customers on data center policies, procedures, facility expectations, and available services while they are onsite

• Maintain conference room, tour, and customer visit schedules; ensure customer-facing areas are prepared, professional, and stocked appropriately

• Serve as an onsite customer liaison by directing moderately difficult inquiries to the appropriate cross-functional teams and following through to resolution

• Cultivate positive customer experiences by anticipating needs, supporting onsite logistics, coordinating with vendors, and helping resolve customer satisfaction issues; escalate when appropriate

• Provide customer induction tours or site orientation for new customers, and may support coaching or mentoring team members on customer learning tours

Project Management & Event Planning 

• Plan, coordinate, and execute leadership meetings, customer or partner engagements, team events, offsites, site visits, and department-wide initiatives

• Support project management activities, including maintaining project plans, tracking milestones, coordinating deliverables, documenting decisions, and escalating risks or dependencies

• Support special projects and other ad hoc duties as assigned

Data Analytics & Reporting 

• Use data to monitor progress, identify trends in customer inquiries or work requests, summarize insights, make recommendations, and support operational decision-making

• Develop or maintain dashboards, trackers, and reports using Excel and, preferably, Power BI

Vendor, Facilities & Resource Coordination 

• Generate purchase requisitions, coordinate with vendors for delivery and invoicing, support supply ordering for customer-facing areas, and assist with expense, budget, or invoice tracking

• Partner with internal teams to track customer shipments, onsite needs, and follow-up items while customers or vendors are onsite

• Build strong working relationships with operations teams, customer-facing teams, vendors, local service providers, and business partners

Qualifications 

• High school diploma and 2–4 years of equivalent work experience required; bachelor’s degree or equivalent experience preferred

• Experience in executive support, operations coordination, data center or facility administration, customer-facing support, project coordination, event planning, concierge services, or a related administrative role

• Experience managing multiple priorities in a fast-paced cross-functional environment

• Strong project management skills, including the ability to organize work, track deliverables, manage timelines, follow up on action items, and communicate status clearly

• Experience planning and executing meetings, events, offsites, customer visits, tours, or stakeholder engagements

• Customer-focused mindset with strong interpersonal skills and a commitment to service excellence, professionalism, and positive onsite customer experiences

• Strong analytical skills with experience using data to identify trends, prepare reports, track work requests, and support business decisions

• Advanced proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, and Word; experience with Teams and SharePoint preferred

• Power BI experience preferred, including the ability to create, update, or interpret dashboards and reports

• Excellent written and verbal communication skills, with the ability to prepare professional communications, presentations, and leadership updates

• Excellent organizational skills, attention to detail, time management, follow-through, and ability to maintain professional customer-facing spaces

• Ability to anticipate needs, solve problems, adapt quickly, and exercise sound judgment with limited oversight

• High level of discretion, professionalism, and confidentiality