Program Associate, Equinix Foundation

Equinix is the world’s digital infrastructure company, operating 245+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 70+ quarters of growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000 cloud and IT service providers in 32 countries spanning six continents.  

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. 

Job Summary

The Program Associate will support the Equinix Foundation’s operations and philanthropic activities.  Reporting into the Foundation Director, the Program Associate will be responsible for a combination of grants management as well as administrative, project, and program related duties, as listed below.

Responsibilities

The Program Associate’s duties will include, but not be limited to:

Grants Management 

• Oversees the life cycle of the grantmaking process by supporting the Foundation Director in proposal solicitation, application, and receipt; reviewing submitted documents and materials for adherence to foundation and program policies & procedures; organizing and responding to communications with grantees; and proactively working with internal and external partners to ensure timely grant submission, review, payment, response, and closure

• Stays current on grants compliance issues and procedures; develops an understanding of legal and administrative issues; develops and maintains tools, systems, and files for managing recurring procedures and issues 

• Obtains and manages data in grant database, including grantee information, payment schedules, and more

• Develops and prepares reports utilizing data

• Reviews and analyzes documents submitted by grantees; shares timely updates and summaries regarding legal compliance or other issues that may arise during the development, review, and implementation of grants.

• Organizes, composes, and manages program mailings and communications with current and potential grantees

• Compiles and maintains relevant grantee information and tracks the status of grants through completion of payment process

Administrative Support

• Provides calendaring, scheduling, and meeting support for the Foundation Director, and other Foundation-related stakeholders, as needed. Duties include preparation and review of agendas, presentations, documents, and materials; and arranging logistics and technology

• Plans and executes meetings & events that take place on site, off site, and online

• Collaborates with Foundation and Finance staff to develop, maintain, and monitor annual administrative & grants budgets and spending

• Coordinates and contributes to the timely preparation and submission of board materials, including reviewing documents and formatting presentations

• Stays up to date and serves as a department specialist and key resource for Foundation staff on administrative processes, requirements, and guidelines, including software systems, grant workflows, and board materials requirements

• Works with internal and external partners to maintain administrative systems & files

• Serves as point of contact for consultants, including processing of invoices and other foundation administrative processes, as needed

• Drafts and develops business correspondence as directed. Responds to information requests. Assist with grant-related inquiries, coordinating responses, and maintain correspondence control records

• Researches and prepares relevant background information for meetings and presentations

Programmatic Support

• Regularly participates in meetings with Foundation Director to provide strategic support and thought partnership, including record keeping and follow-up with both internal and external participants

• Researches and prepares background information for meetings and presentations, and compiles reference materials, as needed

• Researches issues, programs, and organizations to assess their potential fit with Equinix Foundation funding strategies

Qualifications

• Bachelor’s degree (or equivalent years of experience) desired

• Excellent administrative & project management skills and experience, including the ability to plan and manage projects both independently and with colleagues

• Ability to prioritize and complete multiple tasks independently; effectively manage and shift priorities and meet deadlines

• Ability to accurately analyze information, proactively solve problems, and exercise appropriate judgement

• Ability to constructively partner with others to meet common goals

• Strong organizational skills, sharp attention to detail, and persistence and accuracy in seeing projects through to completion

• Effective written and oral communication skills, including interpersonal skills and the ability to foster a team-oriented, inclusive work environment

• Excellent computer skills and proficiency with the Microsoft Office suite, especially Excel and PowerPoint

• Demonstrated ability to do online research and information gathering

• Background in and expressed interest in the work of the Equinix Foundation a plus

• Experience in web-based document management tools and practices. Willingness to learn new software tools and use them for program support

• Experience with grants processing and grants database preferred, but not required

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you need assistance in applying for an open position, you may send an email to Staffing@equinix.com. Please provide your contact information and let us know how we can assist you.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.  (Equal Opportunity / AA / Disabled / Veterans Employer (U.S.)).