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Office Coordinator

 

Office Coordinator

  • JR-130950
  • Frankfurt
  • Real Estate
  • Full time
Office Coordinator

Equinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 70+ quarters of growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000 cloud and IT service providers in 32 countries spanning six continents.  

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. 

Responsibilities
Concierge and Facilitation
· Assists with conference center room booking and set up
· Supports multiple, more complex projects that extend beyond office moves

Operations
· Creates monthly tracking metric and reports for vendors, and day to day cost associated with budget
· Assists with ergonomic assessments and proper desk setups
· Assists with the copiers, mail room and mail distribution functions for Equinix
· Identifies possible improvements to processes, systems and overall client satisfaction
· Ensures appropriate follow up with customers
· Acts as project coordinator for weekly meetings (e.g., leading team meetings, developing/manage schedule, develop/track budget, and providing timely updates)
· Manages end user expectations, meeting with them to review their requests and requirements
· Participates and supports the Manager, Facilities on approved TI Projects
· Maintains CAFM system (Office space) that tracks the occupancy of staff, hoteling, and work order request
· Supports the charging station program if applies at office
· Supports daily sorting, pickups and deliveries of all external and inter-office mail and supports employees on all mail and shipping requirements

Vendor Assistance
· Supports contractors for maintenance and improvements including electrical, audio/visual, security, cabling, janitorial, plumbing, utilities, and HVAC
· Supports vendors, service providers and facilities staff as required to ensure excellent coordination and execution of work with minimal disruption

Business Continuity
· Acts as active member of the safety team and supports fire evacuation and emergency training
· Tracks and maintains emergency supplies and life and safety evacuation processes

Repairs and Maintenance
· Ensures the premises are properly maintained, and assist with repairs and tenant improvements
· Conducts regular walk-throughs to identify existing building issues

Property Assistance Coordination
· Responsible for maintaining up to one office remotely, including moving of staff, reconfiguring offices and cubicles, office repairs, and equipment moves
· Performs and maintains regular property inspections to proactively maintain the appearance of the office
· Assists with budget tracking, contracts, change orders and cost saving initiatives
· Communicates and coordinates with property assistance on various issues such as building maintenance and security, safety (smoke detectors, sprinkler system, emergency lighting), and Heating, Ventilation and Air Conditioning (HVAC) needs
· May provide direction to Facilities Coordinators in efforts to ensure 100% adherence to guidelines and policies
· Supports small construction projects and space planning efforts

Reception
· Responsible for the main lobby, welcoming guests and visitors
· Responsible for maintaining vendor purchase orders and tracking budget

Qualifications

· Proven years of experience strongly preferred
· Bachelor's degree in Business Management preferred

Equinix is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, colour, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

View additional Equal Employment Opportunity information here.

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Equal Employment Opportunity: 
Equinix is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

(US Applicants)

Please click here to see the “EEO is the Law” poster and supplement.

Please click here to see our EEO Policy Statement.

Please click here to see our Pay Transparency Policy Statement.