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Job Summary

A great opportunity to join Equinix as the Lease Administration Senior Analyst; responsible for rent payment processes and systems support, acting as a SME on Equinix's real estate portfolios and maintaining communication with landlords. Working as a supervisor and project manager for the Warsaw-based lease administration operations team, you will ensure monthly rents obligations are paid on time and that all leasing activities are in accordance with internal policies and guidelines. If you have relevant and solid experience, are a detail oriented and proactively minded person with a passion for corporate real estate, then apply to join us!

Responsibilities

Data Management

• Manages and coordinates the accuracy of lease abstractions to ensure that all lease fields are filled out correctly (financial, lease terms and critical dates) and abstraction occurs on time within the company’s internal SLA’s

• Coordinates maintaining data integrity to ensure consistency and accuracy within existing portfolios.

• Manages the internal annual auditing process on data management accuracy

Financial Management

• Manages the monthly rent payment processing for the EMEA portfolio (+€100m per annum).

• Manages the timeliness and accuracy of rent payments.

• Responsible for rent variance analysis

• Manages and coordinates tenant billing for the xScale division and external tenants.

• Manages and ensures that all tenant invoices are received by the Billing team on time so that payments can be processed.

• Coordinates the tracking of tenant allowances and security deposit balances.

• Assists with the annual budget and forecast preparation

• Examines and approves CAM and other escalations, as well as real estate tax invoices.

• Prepares the monthly invoice accruals

• Manages the recurring rent obligations and invoice review

• Reviews annual landlord reconciliations statements and calculations to ensure accuracy and lease compliance

• Conducts landlord audits

Payment of Rent / CAM

• Responsible for the completion of the monthly rent payment process Identifies need for lease and rent-related reports, as well as other real estate-related inquiries

• Responsible for CAM reconciliation;

• Works with the Accounting team to hone processes to avoid payment errors;

• Actively identifies cost-saving opportunities based on lease terms

Lease Management

• Acts as final escalation point for the lease management system Responsible for lease abstraction

• Manages landlord correspondence and drafts leases

Data Integrity

• Maintains data integrity to ensure consistency with the portfolio.

Cross-Functional Coordination

• A SME on Equinix real estate portfolios acts as a point of contact for various departments (e.g., finance, sales, etc.)

• Manages engagement with the Legal team on various documents, such as SNDAs and other similar transactions;

• Handles landlord conflict resolution on major issues while coordinating with other departments as appropriate

Landlord Audits

• Manages reporting and communication to management and Accounting on the results of audits.

Qualifications & Skills

• Bachelor’s Degree  with proven years of experience in lease administration.

• Finance / Accounting experience is a plus.

• Previous experience within an international business environment

• A team-oriented person able to work independently with good interpersonal skills & eager to learn

• Actively assumes ownership and accountability

• Creative problem solver with analytical understanding

• Strong Knowledge of Microsoft Excel and macros (VBA)

• Analytically driven and detail-oriented

• Knowledge of financial & procurement systems such as Oracle & Coupa

• Knowledge of Real Estate IT platforms, preferred Lucernex

• Fluent in English (verbal and written)

• Ability to occasional travel

Our offer

• Employment in a stable company with an established position in the market.

• Possibility to work within fast growing world’s 500 Fortune digital infrastructure company.

• Challenging job in a dynamic, professional, international and multicultural environment.

• Possibility to participate in company sponsored trainings package.

• Employee Assistance Program – assess to free counselling legal and financial consultations and crisis intervention.

• Paid employee referral program.

• Opportunity to work in supportive, inclusive environment with People-Centric Culture.

• Competitive salary and yearly bonus as well as a well-defined career path shaped to the individuals career focus & priorities.

• Attractive benefits package

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.