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Executive Assistant to Managing Director

 

Executive Assistant to Managing Director

  • JR-131057
  • Stockholm
  • Administration
  • Full time
Executive Assistant to Managing Director

Equinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 70+ quarters of growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,000+ networks and 3,000 cloud and IT service providers in 32 countries spanning six continents.  

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success. 

Job Summary

We seek a bright and enthusiastic professional for the Executive Assistant role to support our Managing Director. This is a highly visible role based in our City Office in Stockholm.

Experience with supporting senior executives who run large global teams in a fast-paced and growing organization is strongly desired. You are dedicated and resourceful, have a customer-service mentality, and demonstrate extraordinary attention to detail and professionalism in all interactions. Do you possess solid organizational and communication skills and have proven experience handling challenging priorities daily? Then you should apply today.

Responsibilities

Meeting and Event Planning/Preparation

  • Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed

  • Prepares and tidying up meeting rooms, ordering catering, preparing coffees and refreshments for both internal and external facing meetings

  • Providing a warm and friendly welcome for external visitors and greeting them upon arrival

  • Plans and organizes business unit special events

Communications

  • Maintains confidentiality and professionally deals with highly sensitive information

  • Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues

  • Manages the office and ordering and restocking supplies when needed

Special Projects

  • Coordinates special projects as needed, e.g., regular and ad hoc social and company events

Budgeting and Expense Management

  • Manages departmental budgets

  • Processes expense reports and POs and proactively manage these to completion

Calendar Management and Travel

  • Coordinates and manages complex calendars over multiple time zones

  • Makes travel arrangements as needed

  • Supporting the wider senior management team when needed

Qualifications

  • Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook

  • Ability to prioritize and re-prioritize in a dynamic environment

  • Highly organized and detail-oriented with an ability to work on your initiative

  • Ability to execute tasks and make decisions with little supervision

  • Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise

  • A great sense of humor is always appreciated

  • Bachelor’s degree desired

  • Excellent written and verbal communication skills

  • Fluency in English and Swedish is a requirement

  • Experience working as an Assistant or Executive Assistant supporting on Managing Director level or similar

  • Experience working in a culturally diverse and global company is a plus

  • Desire to thrive at Equinix and change the way the world connects

Equinix is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, colour, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

View additional Equal Employment Opportunity information here.

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Equal Employment Opportunity: 
Equinix is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

(US Applicants)

Please click here to see the “EEO is the Law” poster and supplement.

Please click here to see our EEO Policy Statement.

Please click here to see our Pay Transparency Policy Statement.