Canadian Payroll Specialist

Equinix is the world’s digital infrastructure company, operating 200+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 70+ consecutive quarters of growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of nearly 10,000 companies, including 1,800+ networks and 2,900+ cloud and IT service providers in over 26 countries spanning five continents.  

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success. 

Job Summary: The Payroll Specialist role will play an integral part in meeting the Payroll team’s goals and objectives! This individual will perform all activities necessary to complete the processing of Canadian payroll, across multiple provinces, including computing wage and overtime payments, calculating and recording payroll deductions, processing terminations, inspecting/auditing payroll registers and reports for accuracy and completeness. Responsible for all functions necessary to support E-TIME time tracking system, including identifying, evaluating, analyzing and recommending changes to support the application -- including ongoing production maintenance and troubleshooting. Respond to all inquiries regarding edits, functional questions, and interfaces in/out related to E-TIME software. Troubleshoot and track issues in the application. This individual will report directly to the Senior Manager, Payroll, Americas. The ideal candidate will possess a strong knowledge of Canadian payroll, demonstrate initiative, and must have the ability to adapt to a fast paced continually changing and deadline-focused work environment while managing multiple priorities.

Responsibilities

• Process the Automatic Data Processing (ADP) bi-weekly payroll for Canada

• Provide backup support for USA payroll

• Process new hires, terminations, status changes, tax changes, deductions, direct deposits, time sheet data, pay rate changes, garnishments and expense reimbursements, commission and bonus payments, retroactive adjustments, special pay, and sick leave.

• Generate manual checks and distribute ADP prepared checks

• Resolve questions/problems regarding employee paychecks, direct deposit

• Performs audits of payroll detail for accuracy to ensure compliance with regulatory agencies and internal policy and procedures

• Leads all aspects of the maintenance of associate payroll data including regulatory reporting, responding to governmental agency inquiries

• Ensure payroll related compliance including payroll processing, bonus and incentive check administration, T4 and ROE administration, on-demand payments as required by law, and taxation

• Consistently looks for automation opportunities to improve operational efficiency

• Preparation of monthly payroll bureau submissions and review of bureau-prepared payrolls for completeness and accuracy

• Organize, secure and maintain all files, records in accordance with policies and procedures archive and retains employee payroll records and files

• Provides information to employees and third parties upon request concerning payroll, deductions, vacation, and employment verification.

• Maintain E-Time (Time & Attendance System) including set up of all users, updating schedules, reviewing and monitoring accruals.

• Responsible for assisting employees and/ or manager with any questions related to E-Time.

• Develop and maintain positive working relationships with others; support team to reach common goals

Qualifications & Experience

• Minimum 5 years of multi-province payroll experience

• Prior mid to large sized company experience

• Experience with ADP Workforce Now payroll application, ADP Enterprise E-Time or Kronos time & labor applications is a plus

• Strong attention to detail and thriving while multi-tasking, while working with limited supervision and tight deadlines is a must

• Good communications, customer service, and interpersonal skills

• French Canadian language a plus

• Excellent Excel skills

• Canadian Payroll Association certified preferred

At Equinix, we’re tasked with leading in the communities we serve — and doing our part to help keep our communities and our teams safe. Our #IamSafeIBelongIMatter culture transcends and informs all we do. In alignment with our culture, Equinix has implemented a vaccine or test policy that requires employees to show proof of full vaccination or get tested regularly to work onsite in an IBX or office.

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability.  If you need assistance in applying for an open position, you may send an email to Staffing@equinix.com.  Please provide your contact information and let us know how we can assist you.

Equinix is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.